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Mentorship program templates
Every document a People team needs to propose, launch, run, and measure a mentorship program. Nothing is gated. Copy what you need.
Plan the program
Get it approved, scoped, and staffed before you launch anything.
- Mentorship Program Charter TemplateThe operating document for a mentorship program: purpose, eligibility, matching rules, cadence, confidentiality, and escalation. Settles the questions you get asked in week three.60 minutes
- Mentorship Program Proposal TemplateA ready-to-send internal proposal for launching a mentorship program. Covers the business case, scope, budget, timeline, and the metrics leadership will ask about.45 minutes
Match the pairs
Collect the right inputs so matching is defensible, not arbitrary.
- Mentee Application Form TemplateAn application form that filters for people who will actually show up. Captures the goal, the obstacle, the commitment, and the manager's awareness in under six minutes.15 minutes to adapt
- Mentor Matching QuestionnaireThe intake questions that make mentor matching defensible instead of arbitrary. Covers skills, goals, seniority, availability, and working style for both sides of the pair.20 minutes to adapt, 8 minutes for a participant to fill in
Run the sessions
Give pairs structure so meetings do not quietly stop happening.
- First Mentor Meeting AgendaA 60-minute agenda for a first mentoring session, with the actual questions to ask. Gets a pair from strangers to a working relationship with a next step booked.60 minutes for the session, 10 minutes to prepare
- Mentor and Mentee Agreement TemplateA one-page agreement pairs sign at kickoff. Sets cadence, confidentiality, scope, and how the relationship ends, so none of it has to be negotiated awkwardly later.15 minutes for the pair to complete together
- Mentor Training ChecklistA ten-minute briefing for first-time mentors. Covers the four failure modes, the questions that work, and what to do when the relationship stalls.10 minutes to read, 20 minutes to adapt
- Mentorship Goal Setting WorksheetA worksheet that turns a vague development wish into a goal a mentoring relationship can actually move. Includes the mentorability test and a midpoint review.30 minutes for the mentee, 15 minutes reviewed with the mentor
- Mentorship Program Launch Email TemplatesSeven emails covering the full launch sequence: mentor recruitment, mentee applications, match announcements, kickoff, and the nudges that stop pairs lapsing.30 minutes to adapt all seven
Measure the results
Produce the numbers leadership asked for when they approved it.
Templates get you started. Software keeps it running.
Start a free pilot with up to 10 people. Scale when you're ready.
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